Full-service support for your conference – personalized, professional, and reliable

We’ll guide you every step of the way, from the initial concept to the successful execution of your event. As an experienced PCO team, we’ll handle the planning, organization, and execution of every detail—so you can focus entirely on your content.


New: mainzplus-Congress-Card for congress organizers

Enable your attendees to use public transportation with the mainzplus-Congress-Card. The ticket is provided by the event organizer and is valid for travel to and from the event (including Frankfurt Airport) as well as within the Mainz / Wiesbaden metropolitan area.

It is valid on the day of the event from five hours before the start until the end of service (5:00 a.m. the following day).

Get more information


Who We Are: Congress Partners Mainz

Congress Partners Mainz is your experienced Professional Congress Organizer (PCO) for successful conferences, congresses, and scientific events in Mainz. As a joint team of experts from mainzplus and the congress agency wikonect, we combine years of experience, comprehensive expertise, and a strong network to professionally plan and execute events of any size.

Our focus is on the reliable organization of sophisticated formats—particularly scientific congresses, which come with their own specific requirements, procedures, and rules. We have a deep understanding of the unique characteristics of this event segment and support you with structured processes, modern tools, and personalized assistance at every step of your event.

With Congress Partners Mainz, you receive full-service support from a single source: from attendee management and exhibitor coordination to logistics, technology, and sustainable event concepts. Our goal is to relieve you of the entire organizational burden—ensuring a smooth process and a professional event experience.

You provide the content; we'll take care of the rest.


Our service portfolio

1. Project Management & overall coordination

Our project managers coordinate all trades, service providers and processes for your conference – from initial planning right through to the follow-up. We oversee logistics, timings, staffing and budgets, and ensure that every detail is taken care of.

 

2. Participant Management

We take care of all aspects of participant management – including address management, online and on-site registration, invoicing and participant directories. This ensures everything runs smoothly and significantly reduces the workload on your team.

 

3. Speaker Management

Right from the initial invitation through all correspondence to hotel bookings, transfers and the settlement of fees and travel expenses – we take care of all the organisational arrangements for your speakers.

 

4. Exhibition Management & sponsorship

We coordinate exhibitors and sponsors – from invitations and registration, through stand planning, stand construction and exhibit storage, to securing sponsors and budget monitoring. The benefit for you: a professionally organised exhibition area with clear processes and a direct point-of-contact structure.

 

5. Financial Management & Budget Planning

We handle budget calculations, pre-funding and the financial management of your conference. Following the event, we provide an audit-ready financial statement complete with all supporting documents. Benefit from clear processes and financial security – particularly for scientific and medical conferences.

 

6. Venue Management & scouting

We find the right venue in Mainz – such as the Rheingoldhalle, Kurfürstliches Schloss or other venues – and take care of logistics, production planning and all on-site coordination.

 

7. Hotel Room Booking & Quota Management

We manage room quotas, set up on-demand quotas, provide booking links and liaise regularly with hotels in Mainz. Ideal for national and international conferences with high volumes of travel.

 

8. Technology, Setup & Streaming

Our teams handle sound, lighting, media and IT technology, as well as stage construction, decoration and hybrid solutions. We also offer professional live streams, on-demand productions and digital platforms for virtual conferences.

 

9. Content & Marketing Services

We create content (text, photos, videos, moving images) for marketing, social media and presentations. Our media experts also handle press relations, ad placements and visibility campaigns in relevant trade publications.

 

10. Supporting Programme & Evening Events

Whether it’s a social gathering, a gala evening, a guided tour of the city or a visit to a museum – we organise a varied supporting programme whilst ensuring compliance with regulatory and code requirements, particularly in the medical sector.

 

11. Certification & CME Services

For medical conferences, we handle certification applications with regional medical associations and organise the allocation of CME credits once the event has concluded.

 

12. On-site conference office

Our conference office serves as the central point of contact for participants, speakers and exhibitors – offering on-site registration, an information desk and VIP support.

 

You can find all the information about our full-service offerings in our digital booklet:


A partnership that makes a real difference

Event organisers value our reliable partnership, our proximity and our commitment. Time and again, conference chairs confirm just how much they feel supported and relieved by Congress Partners Mainz – professionally, personally and organisationally:

As Congress President of the EWALT Congress and the Liver Congress, the excellent support and comprehensive services provided by Congress Partners Mainz took a great deal of the workload off my shoulders, allowing me to focus entirely on my core responsibilities and on the technical and content-related aspects of the event. All tasks relating to the organisation and running of the event were handled by the partners on site.

- Univ. Prof. Dr. med. Hauke Lang
Head of the Department of General, Visceral and Transplant Surgery, Mainz University Medical Centre

 

"In 2024, we will be hosting the CIMT Annual Meeting in Mainz for the 21st time, in collaboration with mainzplus [...] and wikonect. Congress Partners Mainz has been involved in the planning process from the very beginning and provides a full range of services, including participant registration, support for exhibitors and speakers, and even hotel room bookings for individual participants. The focus here is on partnership-based and transparent collaboration."

- Christine Castle
Managing Directer, Association for Cancer Immunotherapy CIMT


Ready to organise a successful event in Mainz?

Our team will be happy to assist you with the concept, planning and execution.

[Translate to Englisch:] Marleen Sopot
Sales Director
m.sopot@mainzplus.com
+49 0 6131 242-140

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[Translate to Englisch:] Marleen Sopot
Sales Director
m.sopot@mainzplus.com
+49 0 6131 242-140

Download vCard

mainzplus-Congress-Card